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Guidance notes for chartering the Volunteer Yachting Ltd First 40.7 yacht
Volunteer is a 11.7 metre First 40.7 constructed by Beneteau France and delivered in 2008.
It is capable of being cruised or raced and in the default mode is rigged for "white sail" cruising. Charterers may request the use of the spinnakers, racing sails and racing forestay. Prices for these will be advised on request. Should the yacht be required for racing this must be advised at the time of booking and will incur additional charges to cover re-rigging etc.
Prospective Charterers can use the web booking page here to register their interest. If the yacht is available then the Volunteer Yachting Limited (VYL) Bookings Secretary will confirm this and issue a booking form for completion. Alternatively you can contact the Bookings Secretary direct at firstname.lastname@example.org with your proposed dates and to obtain a booking form for completion. Skippers who have not previously chartered VOLUNTEER are required to forward to VYL by email or post a copy of their passport identification page. This is a requirement of the yachts insurers. Skippers who do not hold a passport should phone the Bookings Secretary for info on other forms of ID that may be acceptable.
LOCATION OF BERTH AT PORT HAMBLE MARINA
The berth currently assigned to Volunteer at the MDL run Port Hamble Marina is B14 (see map) . Key access and other berth details will be advised on booking.
AREA OF OPERATIONS
The chartering of the yacht is governed by MCA rules. It is rated to category 2 (MCA Code maximum of 60 miles from a safe haven). Except by prior agreement the cruising area is restricted to the coastal waters of the United Kingdom, Channel Islands and France bordered by a straight line Dover-Calais to the East and by a straight line Brest-Scilly Isles to the West.
Use outside of this Area of Operations is EXPRESSLY PROHIBITED without prior approval from the Bookings Secretary.
ELIGIBILITY TO CHARTER
Eligibility to charter the yacht will be based on previous experience (ownership/chartering/skippering) and any relevant qualifications. Attendance at the yacht familiarisation days is highly recommended and in certain cases a skipper may need to demonstrate his/her competence before taking the yacht to sea. A minimum of a current VHF certificate (plus First Aid if going cross Channel) will be mandatory for at least one member of the crew. The skippers experience must be detailed on the booking form and copies of any relevant qualifications submitted at the same time
An itinerary of the intended voyage must be lodged at the latest 7 (seven) days before the commencement of the charter along with any intention to sail at night – this is defined as between sunset on any specific day and sunrise the following day.
A list of crew with their experience and any qualifications must be provided to the VYL Bookings Secretary at the time of submitting the booking form. Should Volunteer Yachting Ltd not consider the crew and/or Skipper suitable for the voyage intended it may, in its absolute discretion, ask that the itinerary be amended. It is highly recommended that Skippers pre-qualify their crew for the voyage intended as early as possible.
It is the responsibility of the charterer to ensure that all members of their crew are equipped with appropriate clothing and footwear for coastal and/or offshore sailing.
It is a requirement that charterers have undertaken a familiarisation course before the yacht can be taken out.
When organized on a group basis by VYL, the 1 day familiarisation course will be free of charge. However for charterers who have not undertaken the course and require this to be conducted as part of their charter there will be a fee of £50 applied to the overall charter invoice.
The course covers important aspects such as familiarity with safety procedures and equipment, an explanation of the working of gear on the yacht as well as elementary boat handling skills (under power). If charterers require specific instruction on any aspect of the yacht they are to advise VYL in advance of attending the course.
ACCOMMODATION & CLEANING
The yacht sleeps 8 in 3 double cabins with 2 berths in the salon. It has a substantial inventory but charterers will need to bring bed linen/sleeping bags although there are 6 pillows with cases (laundered) on board and 3 sleeping bags available for hire (see here for charges), towels and toiletries.
Charterers must leave the yacht clean and ready for the next charter. Should the yacht not be left clean and shipshape then a penalty cleaning rate will be charged and deducted from the deposit in the first instance.
Formal handover procedures for both on hire and off hire are in place and charterers are required to familiarise themselves with these requirements. In particular the diesel tank is to be left FULL at the end of the charter and a filling fee of £50 in addition to actual fuel costs will be added to any charter invoice where this has not been done. For weekend charters only there is an option for a flat charge of £25 for fuel. This MUST be declared prior to the charter commencing.
The Booking Rules for chartering are as follows:-
1. Club* Programme dates are bookable only by RNVRYC Members
2. If the Yacht remains unchartered within 8 (eight) weeks of any particular date then VYL may market the Yacht to third parties e.g. RNSA etc.
Charters run from 1700 to 1500 (or by PRIOR arrangement with VYL or the Yacht Bosun).
Should a crew member wish to stay onboard until 0800 the next morning then they should advise the VYL Bookings Secretary and there will be an additional charge of £50 if approved.
See Charter Rates Page here
ON COMPLETION OF CHARTER
Prior to concluding their responsibility, charterers are required to ensure that the following checks (as listed in section J of the Procedure Check Cards) have been completed:
Gas canister: Replace gas canister if required. Payment for the canister will be reimbursed by VYL.
Fuel: Charterers should ensure that diesel tank is FULL at end of the charter or will incur a refuelling penalty. The refuelling berth at Port Hamble is available from 0900 to 1630 in the Winter and 0900 to 1900 in Summer and is on Pier B hammerhead.
Water: Fill both Port and Stbd water tanks.
Ensure Returning Yacht Check List as per section J is completed
PAYMENT & DEPOSIT
On booking, Charterers will need to place a deposit of 25% (twenty five percent) of the charter costs. The balance is due 28 (twenty eight) days prior to the start date of the charter. Payment can be made by bank transfer or cheque made payable to Volunteer Yachting Limited. The booking will not be considered firm until receipt of cleared funds. Should a booking be made within 28 (twenty eight) days of the start of a charter then the full charter costs must be remitted with the booking form along with the security deposit.
Charterers will need to deposit, by cheque or post-dated BACS transfer, funds to an amount of £1000 (one thousand pounds) 28 (twenty eight) days prior to the start date of the charter to cover damages incurred outside of the yachts insurance cover. If paid by cheque, this will be held as security. If paid by post-dated BACS transfer then this will count as security. In the event of liability being incurred then either the cheque will be cashed or the BACS transfer made and any difference refunded.Please note that the terms of the charter are such that if a Charterer breaches liability cover (wilful damage, gross negligence etc.) then they may be liable for an amount in excess of this security deposit. (See Charter Terms and Insurance Cover).
Penalty payments will be incurred for late return of the yacht to the designated hand over point. This will be at a rate of £50 (fifty pounds) per hour for the first 2 (two) hours. In excess of 2 (two) hours delay and a daily rate of one hundred and fifty percent (150%) of the relevant Extra Day rate will be charged.
Prospective Charterers should ensure that all members of their charter party read in full the Terms of the Charter and Insurance Standard Terms prior to chartering the yacht. These documents are available on the website (http://www.volunteeryachting.com/documents) for download as PDF files.
Where the Charter and insurance terms are at variance with these guidelines the charter and insurance terms shall prevail.
*Note “Club” refers to the RNVR Yacht Club.
Version 1.6 ©2019 Volunteer Yachting Limited